Scheduling Zoom sessions from Brightspace
When scheduling Zoom sessions from Brightspace there’s a few settings to note. These are all ticked by default but here’s a quick explanation of what they do:
✔ Passcode – The passcode is mandatory and essential to prevent Zoom bombing. Students will not be required to enter the passcode when they join via Brightspace. The passcode should be included in any invites that you need to send to external guests.
✔ Waiting room – The waiting room will hold any user who joins the session with a non-BU account. Staff and students using BU Zoom accounts will bypass the waiting room.
✔ Require authentication to join – This option requires users to be signed into a Zoom account, this further secures your meeting by preventing anyone that you block from rejoining. Students are strongly advised to sign into Zoom using their BU Zoom account to avoid personal emails being visible in the session. Further Zoom guidance for students can be found in Brightspace under Help > Brightspace Help.
Externals guests should be advised to use a Zoom account to join meetings but if you have an external guest who doesn’t have a Zoom account then, as an exception for individual meetings this may be un-ticked.
Creating a Panopto folder on your unit
Thanks to the integration of Zoom with Brightspace, any recordings done via Brightspace will automatically populate into the Panopto folder on that unit. But first you need to take the simple step of making sure your Brightspace unit has a Panopto folder. To do this, simply click on the green Record with Panopto button on the unit homepage and this will create a unit folder on the Panopto server ready for your Zoom recordings. You only need to do this step once per unit.
Once your recordings are in the your unit’s Panopto folder you can embed them in unit content so that students can view them.
Finding and moving Panopto recordings
What if you have recorded Zoom sessions already without setting up the Panopto folder? Don’t worry, these recordings will be sitting in your My Folder under Meeting Recordings on the Panopto server. You can follow the steps in the video below to move them to your unit folder:
Sharing permissions for Panopto recordings
When you move Panopto recordings across folders (for example, you may have created a recording in your sandbox site that you then want to move onto your unit) your recording will inherit the permissions of the folder it is located in. By default your Panopto unit folder is only visible to those enrolled on your unit. If you wish to share your recordings more widely, here’s a quick reminder of the common available permission settings for Panopto recordings:
- Specific People – anyone who has access to the unit will be able to view the recording
- Anyone at your organisation with the link – anyone with the link at BU will be able to view the recording regardless of whether they have access to the unit folder it is located in
- Anyone at your organisation – anyone at BU can view the recording and it will show in the ‘Everything’ list
Requesting permission to record Zoom sessions
Lecture recordings are an inclusive way for students to engage with learning materials asynchronously, whether this be to catch up on a missed teaching session, recap on knowledge and understanding, or for revision purposes at a later date. But it’s important that you let students know they are being recorded. We’ve prepared a slide that you can download and use in your presentation to notify students. Remember, you can always pause/resume the recording at various points where appropriate.
This lecture is being recorded slide
Further guidance
If you have questions about any of the above, or require further support, contact your Faculty Learning Technologist
